Whenever we speak or write we are seeking to communicate with others or with a group of people. It is essential to think carefully about the needs and situation of that people when we are selecting the words that we are using. Otherwise we need to face so many difficulties. To achieve good communication we need to remember two things in our mind that how well can they understand the language and how much do they know about the subject.
A good way to understand clearly what is involved is to compare the subject written for different people like the sentences may be simple and easy to understand and very short or the sentences may be long and the vocabulary is more demanding or sentences may be longer and more complex with vocabulary, difficult grammar and written intellectually. So the readability depends up on the three factors like length, complexity and vocabulary. But generally speaking and writing differ with many points but most of them apply to both. So these factors affect the way others understand the language we speak.

Effective communication not only means how well the audience can understand our language but also how well they know about the subject. Different readers will have different levels of knowledge to read a text. With knowledge comes the vocabulary to express it. So if we are having so much vocabulary we are sure that we can have better knowledge than others. It is because we will get more vocabulary only when we read so much on that topic or subject. As we become more skilled and more experienced, we gain more knowledge about that topic or in that field. When we are writing technical papers then we need to first decide for whom we are writing the article or paper and what is the level of understanding we are expecting from them. If we write a technical paper in a news paper, people who do general works and read news paper for general news can’t understand anything. If we need to use the words that may be unfamiliar, then try to give an explanation of the words and their meaning in an easily understandable language. At the same time we should not patronize the people by using the words that they will find babyish.

August 11th, 2009
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